Understanding new sender requirements: A fireside chat with Yahoo & Google

What's changing and why?

Google and Yahoo are stepping up their game to keep our inboxes safe and junk free. They’re rolling out a new set of requirements for brands sending bulk email (5000+ emails a day) to reduce the risk of spam, phishing, and other malicious activities, improving the delivery of legitimate emails to subscribers' inboxes.

So, why now? Why the sudden need for action?

Well, it’s probably worth mentioning that these new requirements are simply best practices that have existed for well over 10+ years now. There’s nothing particularly new or revolutionary about what Yahoo and Google have announced. In fact, many email senders already meet these authentication standards. The difference is they will now be enforced.

Here’s what Anu had to say about the “why” behind the changes:

Marcel also weighed in:

What new requirements should I be aware of?

OK, so we know there are incoming changes, but what do they look like in practice? What do they entail at a more technical level? Essentially, there are three key requirements you will need to prioritize:

1. Email authentication: Senders will be required to verify their identities with the standard protocols SPF, DKIM, and DMARC.

2. Add a one-click unsubscribe header: Senders will need to implement a valid List-Unsubscribe header within emails if they haven’t already, to allow recipients to easily opt out.

3. Only send emails users want: Gmail and Yahoo are getting serious about spam monitoring and senders will need to ensure they’re keeping below a set spam rate threshold.

These mandates will only affect bulk senders. While Yahoo has steered away from giving a definite number (which we’ll get to later) Google has set a figure of 5000 or more messages to Gmail addresses in one day.

Let’s look at each of the three requirements in greater detail:

Email authentication

The first thing you will need to do Is set up the three standard protocols used to verify the legitimacy of your domain. This is good practice for a few reasons:

1. It ensures your email has not been tampered with (spoofing) and that it originates from the claimed source.

2. Helps prevent recipients from email fraud, phishing, and other malicious attacks.

3. Reduces the likelihood of messaging from your organization being marked as spam.

Now, those protocols in question are SPF, DKIM, and DMARC. If you’ve not come across them before we’ll quickly run through each one below:

SPF (Sender Policy Framework) allows senders to specify the servers and domains permitted to send email from their organization. When servers receive a message from your brand, they compare it to the list of allowed servers. This lets them verify the message actually came from you.

DKIM (DomainKeys Identified Mail) adds an encrypted digital signature to every message sent from your brand. Receiving servers use a public key to read the signature and verify that it came from you. This also prevents content being changed when the message is sent between servers.

DMARC (Domain-based Message Authentication, Reporting, and Conformance) essentially tells receiving servers what to do with messages from your brand when they fail either SPF or DKIM. Now, there are three options or “instructs” for servers:

• p=none: Log the entry but take no action.

• p=quarantine: Filter into spam.

• p=reject: Bounce the email message.

Both Yahoo and Gmail will require bulk senders to implement DMARC with a minimum policy of p=none which instructs receiving mail servers to log but not to take any action.

One-click unsubscribe

Giving your readers the option to unsubscribe from your email is, despite sounding very counterintuitive, beneficial at many levels. It can boost both open and click-through rates, while reducing the chance of your content being marked as spam.

This is why both Google and Yahoo have decided to mandate that senders include a one-click unsubscribe link. It’s important to note that this is not the same as adding an unsubscribe link to the foot of your emails. What is required is that you add a list-unsubscribe post headers into the header of your email as specified by RFC 8058.

When done correctly it should appear as follows:

This loops back to what Marcel mentioned earlier, about providing the best possible email experience for both senders and recipients. It’s much easier for readers to unsubscribe from an email if it appears in the header above the body content, rather than scrolling down to the bottom of the page.

Reduce spam complaints

Now, reducing your spam complaint rate is a good idea for a number of reasons. It improves your sender reputation, fosters trust with your subscribers and positively impacts your email deliverability. Google and Yahoo both agree, setting a spam complaint threshold at 0.3%.

This shouldn’t be an issue for most email senders, with many brands coming in well under 0.1%. However, you’ll still want to monitor your spam complaint rate, which you can do so by signing up with Google Postmasters Tools. Mailjet customers are already forwarded Yahoo’s Feedback Loops which monitor spam complaints.

Who does this impact?

While officially the rollouts will affect bulk senders – defined by Google as those sending over 5000 messages a day to Gmail accounts – the truth is it’s not as exact as that. What we mean is if you send 4999 messages you're not suddenly exempt from these requirements.

Anu confirmed this to be the case with Google, too. The 5000-email figure is more of a guidepost than a strict number to be adhered to. Realistically, every sender should ensure their authentication systems are set correctly.

At the end of the day, these changes benefit everyone in the email ecosystem. They make senders more resilient against impersonation or spoofing attacks, while easier unsubscribe options will also reduce your spam score and consequently, maintain a relative level of interest from your email list.

You can watch the full webinar recording below:

How Sinch Mailjet can help

Email deliverability excellence is always at the core of our product offering for all our email solutions. We’re constantly striving to set up our users for deliverability success and making sure you get the help you need to achieve it.

For example, a List-Unsubscribe header is added to all emails sent from Mailjet, meaning customers already comply with this requirement by default. We also have detailed documentation to set up the SPF and DKIM email authentication protocols required by Gmail and Yahoo.

And if you’re looking for even more tailored support, check out our Deliverability Services! We have a dedicated team of experts ready to help your company navigate these evolving industry standards and implement the tailored strategy that best fits your email needs.